UNAC Toronto

The purpose of this policy document is to outline the responsibilities and obligations of the members of the UNACTO Board of Directors. By accepting a position on the Board, each Director has made a commitment to fulfill certain roles and responsibilities. A failure to meet this commitment may result in a Director being voted off the Board.

The responsibilities of each member of the Board of UNACTO include, but are not limited to, the following:

• Board members must be members of the United Nations Association in Canada (UNAC). This membership must be renewed annually.

• Board members are expected to attend regular meetings of the UNACTO Board of Directors. These meetings are typically held monthly on the second Wednesday of each month, roughly between 7-9pm, and are sometimes preceded by meetings of Board committees. If meeting locations are unavailable for these dates or times, alternative arrangements may be made. If a Board member fails to attend three or more consecutive meetings without reasonable cause (such as illness), then under the UNACTO by-law he or she is subject to being voted off the Board. If such action is to be taken, the Director in question will normally be given prior notice that his/her status on the Board is in jeopardy because of his/her lack of attendance.

• Board members are expected to be active members of a committee or committees in UNACTO, unless the Director has another specific role or position on the Board, such as Secretary. As a member of a committee, each Director is expected to regularly arrange and/or attend monthly meetings or other activities of his or her committee.

• Board members who are part of a committee must fill out a Progress Report, with the other respective committee members, at least twice a year and submit that Report to the Governance Committee for review. This Progress Report will contain and reflect upon progress with the committee’s goals/objectives. At the end of a full annual reporting period, each Board member must collaborate with the other committee members to present his/her committee’s progress to the Board as well as the Governance Committee.

• Board members must include and/or inform the President of any communication with the Ottawa office of UNAC, where such communication is pertaining to the core activities of UNACTO. This includes copying the President on most emails sent to the Ottawa office.

Governance Committee
Larry Hebb
Valentina Jovanovski