UNA-Canada Toronto Branch

Planning and Logistics List for IDERD

Friday, 30 March 2007
Event time: 6-8pm
Venue booked for: 4-9pm

Guide for all co-facilitators and key volunteer personnel for event

1: Staff and Volunteer Task Allocation
2: Logistics List
3: Program
4: Volunteer Notes
5: Volunteer & Co-Facilitators information

1: Staff and Volunteer Task Allocation

Setup Tea - Arrival time 4-4.30pm

Melinda Rooke (Team Leader)

Facilitators

Douglas Stewart
Aqeel Saeid

Welcoming Committee - Arrival time 5pm

All Board Members

Registration Desks - Arrival time 5pm

Cora-Lee Conway (Team Leader)
Mohammed Nur
Radhika Shastri

Floaters and Information Desk - Arrival time 5pm

Lia Rooke
Niall
Sue Mylde
All Board Members

Co-facilitators - Arrival time 5pm

Andrea Sobko (Team Leader)
Cora-Lee Conway

Certificate writers - start writing names once registration is complete

Cleanup Team

Melinda Rooke (Team Leader)

2: Logistics List

General Venue Setup (responsible - Melinda Rooke)

Stage & Microphone / Podium setup
75 Chairs (setup)
75 Chairs (backup)
Notice board
Power Point Presentation
Catering food & beverages / water
Tables for Info Desk, and registration

Registration Setup (responsible - Cora-Lee Conway)

Clipboards for sign-up lists
Sign-up lists (Sue to setup standard list to be emailed to Cora)
Pens & other Stationery
Coloured and Numbered (in advance) labels
Programs
Handouts (Melinda to prepare)
Signage

Facilitators kit (responsible - Andrea Sobko & Cora-Lee Conway)

Signage
Labels
Culture group cut-outs, etc.

Certificate Writing (responsible - Cora-Lee Conway)

Certificates
Gold Seals
Nice Pens (2) to write names with

Extras

3: Program

**PLEASE KEEP AN EYE on the TIME and wrap up your discussion groups promptly.**

5:00 - 5:30pm Welcome to UNACTO Volunteers and Co-Facilitators, set up
5:30 - 6:00pm Pre Registration & early guests, info tables
6:00-6:30pm Welcome & Registration, info tables, & Music by Minelli
6:30 -6:45pm Welcome – Introductions of Facilitators & Co Facilitators — UNACTO progress — Ground Rules discussed
6:45-7:15pm The Cultural Game & discussion after
7:15 - 7:40pm Main Facilitators: Douglas Stewart Discusses based on Scenarios Exercise?
7:40 – 8: 10 pm Main Facilitators: Aqeel Saeid — Social Action in Multicultural Society
8:10 pm - Thanks you’s & Networking
Certificates of attendance for volunteer hours/training
Prizes and tokens of appreciation
Future directions of involvement for youth & sign up sheets

4: Volunteer Notes

Time is of the essence - if you’re a Co-Facilitator running a session, please keep an eye on the time and time your group’s activity accordingly.